Privacy Policy

Last updated: January 2026

Heart Filled Toastmasters ("we," "our," or "us") operates heartfilledtoastmasters.com, an independent website for the Heart Filled Toastmasters club. While our club is affiliated with Toastmasters International, this website is operated independently and is not owned or controlled by Toastmasters International.

We respect your privacy and are committed to protecting personal information collected through our website.

1. Information We Collect

We collect personal information that you voluntarily provide when you contact us through our website, including:

Name
Email address
Phone number
Message content

We also collect limited technical information automatically when a form is submitted:

IP address
User agent (browser and device information)

This technical information is used to help prevent spam, detect duplicate submissions, and maintain website security.

2. How We Use Your Information

We use the information we collect to:

Respond to inquiries and messages
Communicate with prospective and current club members
Manage and review contact form submissions
Prevent spam, abuse, and fraudulent activity
Maintain the security and functionality of our website

We do not use personal information for marketing, advertising, or promotional purposes.

3. Legal Basis for Processing

We process personal information based on our legitimate interests in operating and securing our website and responding to inquiries. Where required by law, we rely on your consent when you voluntarily submit information through our contact forms.

4. Third-Party Service Providers

We use trusted third-party service providers to support the operation of our website and communications. These providers may process limited personal information on our behalf for purposes such as:

Website hosting and deployment
Email delivery and communication
Website security and performance
Data storage and form submission management
Displaying map or location information

These service providers are authorized to process personal information only as necessary to perform services on our behalf and are contractually required to protect it and use it solely for authorized purposes.

A current list of service providers is available upon request.

5. Cookies and Analytics

We do not use cookies, tracking technologies, or analytics tools on this website.

6. Data Retention

We retain personal information only for as long as necessary to respond to inquiries, manage club communications, and fulfill security or administrative purposes. Technical data such as IP addresses and user agent information is retained for a limited period and is not used for profiling.

7. International Users

Our website is accessible worldwide. While Heart Filled Toastmasters primarily meets in person in the United States, visitors may access our website from other countries. Personal information may be processed and stored in the United States or other locations where our service providers operate.

8. Your Rights

Depending on your location, you may have the right to:

Request access to the personal information we hold about you
Request correction or deletion of your personal information
Object to or request restriction of certain processing activities

To exercise your rights, please contact us using the information below.

9. Data Security

We implement reasonable administrative and technical measures to protect personal information from unauthorized access, disclosure, alteration, or misuse. However, no method of transmission over the internet is completely secure.

10. Children's Privacy

This website is not intended for children under the age of 13, and we do not knowingly collect personal information from children.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

12. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

Email: heartfilledtoastmaster@gmail.com